Contract · State & Local
Recorder Notification Program Services
County of San Mateo - Office of Assessor-County Clerk- Recorder & Chief Elections Officer Redwood City, CA
- Status Closes in 19 days
- Amount Amount not listed
- Set-aside None (open competition)
Scope
The County of San Mateo (County), through its Office of the Assessor-County Clerk-Recorder-Elections (ACRE), invites sealed written bids from qualified contractors to provide secure, accurate, and timely document-notification processing, printing, mail preparation, and mailing services for the Recorder Notification Program required by California Government Code § 27297.7. The selected Contractor will receive access to County-approved transaction data and images for recorded documents, generate and mail notices as per the approved County template to the required recipient address, provide operational controls, reconciliation, proof of mailing, reporting, incident response, and audit support. Notices must be mailed early enough to ensure the County complies with the statutory requirement to notify within 30 days after recordation. The County anticipates issuing an agreement in 2026. The selected contractor must complete implementation, testing, and readiness activities to ensure services commence in January 2027. The County estimates an average monthly volume of approximately 2000 notices, with peak volumes that may reach double that number. If awarded, the resulting Agreement shall have a term of one (1) year. In addition, the County shall have an option to renew the Agreement for up to two (2) additional one-year terms for a total term not to exceed three (3) years. Email Address for Protests: [email protected]
Contract/Solicitation #: 2027-IFB-00158
Type: Invitation For Bid
Department: Office of Assessor-County Clerk- Recorder & Chief Elections Officer
Timeline
-
Posted
Oct 20, 2026
-
Status
Open now
How to bid on this
This is a contract solicitation, not a grant. To bid, you submit a proposal (usually a price and a description of how you would do the work) directly to the government, through the channel the official listing specifies, not through Oppward.
- Make sure your business has an active SAM.gov registration. You cannot be paid on a federal contract without one.
- Read the full solicitation on the official listing above, especially the scope of work, not just this summary. Our guide to reading a solicitation walks through what to look for.
- This listing has no set-aside restriction ("full and open competition"), meaning any business, large or small, can bid.
- Submit your proposal by the deadline, using the exact submission method the official listing states. A technically on-time bid sent the wrong way is often treated as late.
Get contracts like this one matched to your business, free.